Terms and conditions of participation

There are two tender periods each year.

The first call period is from October 15th to November 30th.
During this period, you can submit applications for projects carried out from Januar 1st to June 30th of the next year.

The second call period for projects from July 1st to December 31st starts on April 15th and ends on May 31st.

25,000 € is available per call period to fund student projects.

Unfortunately, submissions outside the specified call periods cannot be considered.

Only students at a Thuringian university that is supervised by the Studierendenwerk Thüringen are eligible to apply. Applications for cultural funding from the Studierendenwerk Thüringen can only be submitted by enrolled students who are not on a semester abroad or on leave.

Persons, project groups and associations with student status are eligible.

Only one application per applicant or project group will be accepted per call period.

We promote cultural initiatives, intercultural encounters and sports activities by students for students, which means:

• The organising project team must consist mainly of students.
• The target audience must also be mainly students.
• The project must take place in free time.
• The project must be organised on a voluntary basis.
• Only costs directly incurred by the project are eligible for funding.
• Inter-university projects have the best chance of receiving funding.

The Studierendenwerk Thüringen would like to promote active cultural, sporting and intercultural exchange between students. If possible, this exchange should include real encounters between students. Purely virtual projects are only funded in exceptional cases.

Studierendenwerk is opposed to any form of discrimination, hatred, violence, xenophobia, racism, anti-Semitism, sexism and homophobia. Projects that discriminate against or exclude a person or group of persons on the basis of their ethnicity, religion, race, sexual orientation, gender or disability are not eligible for funding.

• Due to the legally neutral position of the Studierendenwerk, we also do not sponsor religious projects and party-political projects or initiatives.
• Commercial events, parties and graduation celebrations are also excluded from funding.
• No ECTS credits or other credits required for the degree programme may be recognised for the projects applied for.
• Costs for food and drinks, transport, postage, office expenses and entrance fees will only be covered in justified exceptional cases..

• One-day projects are funded with a maximum of € 1.000
• Two-day projects are funded with a maximum of € 2.000
• Three-day projects are funded with a maximum of € 3.000
• Four-day projects are funded with a maximum of € 4.000
• Five-day projects are funded with a maximum of € 5.000
• The maximum amount of funding from the Studierendenwerk is € 5.000.

Approval may also be granted for partial amounts at the sole discretion of the jury.

The application can only be submitted online. 

• Application form: You can find the application form online.
• Project description: We would like to know who you are and what goals you are pursuing with your project. How will the project be carried out? Which target group will be addressed? How will the project be advertised? Why should the project be supported? These are questions that your project description should answer in about 1-2 pages.
• Financing plan: In the financing plan, the planned income and expenditure for the overall project are broken down in detail. To have a chance of success, the financing plan should be calculated economically and sparingly. 

An independent jury consisting of student representatives and employees of the Studierendenwerk Thüringen will make the decision on funding after the end of the call for tender period.

The jury's decisions are final and cannot be appealed.

The projects that receive a positive decision from the jury will be informed by post in the form of an approval letter.

The Studierendenwerk Thüringen will also notify you of any rejections.

The amount of the grant will be transferred to the bank account specified in the application form after the jury meeting.

The Studierendenwerk Thüringen is an important supporter of student culture and would like to be perceived as such in public. Therefore, the approved funding comes with the expectation that you will publish the Studierendenwerk logo in all advertising-relevant materials. You can download the most common formats and colours right here: 

Logo multicolor

The complete proof of use must be submitted to the Studierendenwerk Thüringen no later than six weeks after the end of the project. You must also do this via an online form.
This includes: 

• Proof of the completion of the project: to be documented with public relations work (photos, press articles, ...) or a short project report.
• Numerical proof: in the form of a detailed breakdown of all income and expenses of the project.
• Invoices: for the amount of funding specified in the letter of approval, which clearly relate to the project (and are not excluded by 'What does the Studierendenwerk Thüringen not fund')
• Report on the implementation of separate funding conditions:
  In an additional short report, document the implementation of the funding conditions mentioned in your letter of approval, if your letter of approval had such conditions.

Funding will be reclaimed if:

• the project did not take place,
• the information provided was incomplete or untrue.
• not all approved funds have been spent,
• the funding was spent for purposes that are excluded according to 'What does the Studierendenwerk Thüringen not fund',
• the project made a profit, or
• the proof of use was not provided within the deadline.